EndNote’s NIH Output Style Helps You with the new NIH Bibliography Format

We have been getting phone calls of late regarding changes to the NIH bibliography format. As of March 2016, “anyone submitting an application, proposal or report to the NIH must include the PMC reference number (PMCID) when citing applicable papers that they author or that arise from their NIH-funded research.” The other requirement is that all authors of a given article be listed in the bibliographic citation. If you have EndNote, you can kill both birds with one stone.

Back in 2014, the NIH created an EndNote output style called NIH (Grant Format). In this style, all of the authors are included and the PMID and PMCID are added automatically. To see if the NIH format is included in your version of EndNote:

  1. In EndNote for Windows, click on the Bibliographic Output Style drop-down arrow located in the EndNote toolbar.
  2. Check the list provided and click NIH, if it appears.

The drop-down list of output styles is an alphabetical list of your most heavily-used styles. If you do not see NIH on that list, proceed as follows:

  1. In EndNote for Windows, click on the Bibliographic Output Style drop-down arrow located in the EndNote toolbar.
  2. Click Select Another Style.
  3. Output styles are arranged alphabetically by name. Scroll down to and click NIH if it appears on the list.
  4. Click Choose.

If you do not see NIH in the Choose a Style box, it may be installed just not visible:

  1. In EndNote for Windows, click Edit, then click Output Styles, and then click Open Style Manager.
  2. In the EndNote Styles box, scroll down to and select the NIH checkbox.
  3. Close the EndNote Styles box.

If you do not see NIH in the EndNote Styles box, it may not be installed and proceed as follows:

  1. Google EndNote downloads.
  2. Click Downloads | EndNote | Clarivate Analytics
  3. Scroll down to and click Add output styles.
  4. In the text box located directly under the Publisher drop-down list, type NIH.
  5. Click NIH (Grant Format).
  6. Click Download this Style.
  7. In the Opening NIH.ens box, make sure that Open with is selected and EndNote X8 (or X7) appears as the default.
    If you do not see EndNote, click the down arrow then click Other, click EndNote, and then click OK.
  8. Click OK.
  9. In EndNote, click File and then click Save As.
  10. In the Style Name text box, delete Copy if it appears.
  11. Click Save.

If your article has been submitted to PMC by the publisher and does not have a PMCID yet use “PMC Journal – In Process”. If either the publisher, the author, or the author’s designee has submitted the manuscript using the NIHMS, provide a valid NIH Manuscript Submission System reference number (NIHMSID) until the PMCID becomes available. Whatever method of deposit you use, be sure to add the PMCID when it becomes available. If your article was accepted for publication before the NIH Public Access Policy went into effect, then no special notation is required.

For more information about when to include the PMCID see, NIH Public Access Policy Include PMCID in Citation.

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